5 Reasons why working from home is no problem with Digital Transformation

We all hoped it would be over by now, but unfortunately it is not; the COVID-19 pandemic. Organizations must reimagine their work and the role of offices in creating safe, productive, and enjoyable jobs and lives for employees. But the reality is that a lot of us are going to be working from home.

Category: Analyse • Author: Spigraph B.V. • Published: 31 July 2020 • Article link
Reasons why working from home is no problem with digital transformation

At least partially. Luckily, that does not have to be a problem in this day and age. Enabling employees to transition to remote work without losing any business continuity often relies on having the right technologies in place.

1. The right hardware
What is the first thing that comes to mind when you think of essential hardware to work from home? It is probably a laptop, right? And of course you need a good laptop, it is the key piece of equipment to do most jobs. But there is more. Digital transformation is rapidly changing the needs in all business areas. Scanning is the enabler that allows organizations to digitize, augment, organize and share information to fuel business growth and innovation. And many employees would like to use that tool, also at home.

Think about a smaller scanner that would fit a standard desk. You would be amazed by the work those little guys can do. Take the new Fujitsu SP Series for instance. Some models hit an output resolution of up to 600 dpi, with speeds up to 30 ppm (simplex) / 60 ipm (duplex) and a capacity of up to 50 sheets. They are small, but they sure are powerful. And they are simple to operation and offer reliable performance.

2. The right software
That you are working from home, does not mean that you do not have to get your work done at the end of the day. If you do a lot of document related work, for instance, you need to have the right software to create or adjust documents. Think about PDFs that you need to adjust, but also the automation of drafting legal documents.

We can help you in that department as well. For PDF editors, take a look at Foxit PhantomPDF. It will take PDF document generation and management to the next level. It is an all-in-one PDF editor that will help you to create better documents, while also giving you the opportunity to manage those documents after you’ve published them. It will let you edit all you want, easily sign your documents when you’re done and almost everything in between. On top of that, it is just a fraction of the costs of other PDF Editors!

Is the drafting of legal documents more your thing? We have got you covered. 3s.DAP, which is part of our Solution Software Suite, is a Document Automation Platform that can be used to create structured corporate documents in a safe way. It is a platform designed by lawyers for legal professionals and businesses, so you can be sure that your documents are secure.

3. Make sure you’re not saving sensitive or unnecessary data
To make sure you do not run into storage problems, it is also important to take a good look at what is on your computers hard disk. Do you really need all the data that is being saved there? The applications in the Analyse category of the Solution Software Suite do that work for you. The apps will find, organize, classify and manage content located in systems and repositories across your entire organization, so you can make an informed decision about what needs to stay, and what can go.

We have 3s.Redact, which will help you redact sensitive information in documents and emails. The application will automatically help you find and eradicate all traces of sensitive data. And 3s.Discovery goes even further. This powerful tool lets you find, organize, classify and manage content located in systems and repositories across your organization. All this to make sure hard disks are not overflowing with information that you do not need.

4. Cloud based Document Management System
Are you looking for that one document your colleague created, but it turns out you can only find it on his or her local computer? Especially in these strange times, you want to make that a thing of the past. So why not use a cloud based Document Management System? This will help you share your documents and other files in a way that feels like you are just storing them like you are used to on your local computer.

You might have guessed it; there is also a 3s. application to solve this problem: 3s.DMS. It’s in the cloud, which means you can access it from anywhere on any device. This makes it a lot easier to work together with colleagues on the same document. All this is secure, AVG-proof and in accordance with the guidelines for confidentiality applicable in your industry.

5. Great service available
When you do get that good hardware and you are working with great software, you want everything to keep working. That is why it is so important to make sure your tools stay in shape. So sometimes, that means you need services.

We offer a range of warranty extensions and maintenance contracts tailored to meet your unique business needs. Our selected service plans ensure that your equipment is optimally maintained repaired in a timely fashion and you can predict and budget costs of ownership in advance. It will help extend the life of your scanner, increase productivity and protect you against unexpected service costs. These visits can be arranged outside standard business hours to help you minimize down times if necessary.

Bonus: Your own coffee
Be honest, you are the best barista you know, right? Only you can get just the right amount of almond milk in and you did not get those special beans at the local coffee roaster for nothing. Enjoy your coffee and work happily from home.

Mmmmm…

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